Executive Assistant

NorthStar Academy

School Info:

Name:NorthStar Academy

Region:North America

Job Title: Executive Assistant

School Background:

NorthStar Academy (NSA) is a community of 4th-12th grade learners in an accredited online school. It uses the Internet to link students with other students and certified teachers who provide the students' instruction and grading.

NorthStar is completely online with students all over the world. It has rolling enrollment, which means students can begin a class on any Monday throughout the year. 

NSA is celebrating its 20th year. It is dual accredited by AdvancEd as well as ACSI. While NSA is a Christian school, many unbelievers attend which gives an opportunity to reach our NICS purpose of reaching the world for Christ through Christian education. NorthStar operates under the belief that being strong academically and discipling students can be done simultaneously; one should not be sacrificed to attain the other.

Job Summary

The Executive Assistant will provide support to the director in a variety of administrative tasks as was well as work independently on projects from conception to completion. This position does require relocation if the candidate does not already reside near the corporate offices for NorthStar located in Southaven, MS.

General Responsibilities

  • Live a life reflective of Christian principles and practices in and out of the work environment
  • Safeguard the interests of the Network of International Christian Schools (NICS) and NorthStar Academy and its mission and vision
  • Carry out those expectations at the school that are distinctive of NICS schools as presented in the NICS Missions Manual and NorthStar Academy policies and procedures manual
  • Commit to spending time at the beginning of each workday in prayer for the NSA Community and Mission
  • Attend the NSA Team Meeting each morning
  • Manage information flow in a timely and accurate manner
  • Organize meetings, including scheduling, sending reminders and coordination
  • Manage director’s calendar, including making appointments and prioritizing
  • Format information for internal and external communication to include reports and presentations
  • Serve as liaison and first point of contact to the director
  • Perform data analysis
  • Spearhead project management and event planning
  • Understand and remain informed with the organization's structure, policies, and goals
  • Perform accounting duties such as purchasing, bookkeeping, and invoicing
  • Must be proficient on NorthStar’s platforms: Genius, Buzz, Outlook, and Teams and software/platforms as needed

Experience & Qualifications

  • Proven experience as an executive assistant or other relevant administrative support
  • Experience with mission organizations, third culture kids, and missionary kid schools preferred
  • Superb written and verbal communication to include presentation skills
  • Professional and trustworthy
  • Impeccable organizational skills including the ability to perform and prioritize multiple tasks with great attention to detail
  • Strong interpersonal skills with the ability to build relationships within and outside of the NSA community
  • Must be able to meet deadlines in a fast-paced, quickly changing environment
  • Independent and motivated
  • Calm under pressure
  • Outstanding collaborative skills
  • Willing to learn
  • Highly resourceful team-player with the ability to also be extremely effective in an independent setting
  • A proactive approach to problem-solving with strong and creative decision-making skills
  • Be able to act without guidance
  • Must comply with all Network of International Christian Schools policies and NorthStar policies and procedures

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