Executive Assistant (January 2020)
Job Description - Executive Assistant
International School - East Asia has about 300 students, from Kindergarten-3-year-old through grade 12 and our student population is made of about 50% whose parents work with NGO’s and other types of charities. Currently we have about 40 teachers from 13 different countries.
We are an “American-based” school, with some “international characteristics”. Each student from grade 1 through 10 is required to take the local language. We also “internationalize” our social studies classes and are considering the adoption of an international math program. It is still American with students taking the MAP test in K through grade 8 and PSAT in grades 9-11, and SAT in grades 11 – 12. Since we have many students who are non-native English speakers, a full ESL program from grade 1 – 10 is in place to serve them. In addition, International School - East Asia offers 19 AP courses with 10 of them being site based.
International School - East Asia is fully accredited through Western Association of Schools and Colleges (WASC) and it is required that all foreign teachers hold a valid teaching certificate or license.
Although living in East Asia has a few hardships, it is very rewarding. After the period of transition of learning where to buy items, where the good restaurants are and how to get around the city, by taxi, bus, or bikes, The school community is truly a comfortable place to live. The school provides language lessons to help you with developing language where it’s much easier to be more independent. There’s such simplicity to life here; it gives us more time to focus on relationships.
The Executive Assistant assists the School Director by ensuring effective and efficient operation of the Director’s Office. The Executive Assistant answers directly to the School Director.
The Executive Assistant shall be responsible for the following:
- Carrying out the mission, philosophy, and aims of the school in a manner that exibits integrity.
- Maintaining normal office hours, usually from Monday through Friday, from 8:00 am until 4:30 p.m. Special events or circumstances may require other hours of work.
- Maintain a ‘family-friendly environment’ which includes providing exceptional customer service all who come to the Director’s Office.
- Receiving people in the director’s office, answering questions or directing inquiries to the appropriate people.
- Assisting the director with:
- Monthly Reports to Home Office
- Communication to Staff, Parents, and school related organizations
- Maintenance of school calendar
- Assisting with maintenance of human resource files
- Checking and sorting emails and placing in order of priority
- Assisting with the accreditation paperwork and meetings
- Creating charts, tables, and electronic files
- Editing policy, staff, and other manuals
- Keeping the director’s calendar and daily providing a list of appointments
- Not discussing student, faculty or staff information with individuals that are not a part of International School - East Asia, and who do not have a need to be involved as a participant in the conversation. Confidentiality of student, faculty or staff information must be observed at all times.
- Assist in the office in such a way as to make International School - East Asia appear as a professional institution in all respects.
- Observing all policies and procedures as outlined in the Staff Handbook.
Doing other tasks as requested by the School Director.
- Able to effectively communicate using oral and written English
- Able to work well with co-workers and accept supervision.
- Able to effectively organize information.
- Able to effectively identify problems and propose solutions.
- Able to effectively use Microsoft Word, Excel and School Information Systems software.
- Demonstrate professionalism in …
- relationships (courteous and respectful of others)
- dedication to the purpose of the job and to self-improvement;
- personal and work area appearance;